360Converter Offline Transcriber: Batch Process
Summary
The Batch Process feature of 360Converter Offline Transcriber allows users to efficiently transcribe and translate multiple audio and video files in various languages. This powerful tool supports batch queuing, sequential processing, and customizable settings for each file, streamlining the transcription workflow for large-scale projects.
Key Features
- Multi-file Support: Queue multiple audio and video files for sequential processing, including various formats like WAV, MP3, and more.
- YouTube Integration: Add YouTube videos directly to the processing queue alongside local files.
- Translation Capability: Offers transcription and translation services for various language pairs.
- Real-time Status Updates: Provides continuous feedback on the processing status of each file.
- Customizable Settings: Allows individual configuration for each file, including language settings, processing options, and auto-export preferences.
- Auto Export: Automatically export transcripts and summaries to your preferred format and location when processing completes.
How It Works
- File Addition: Users can add multiple audio files, video files, or YouTube videos to the batch process queue.
- Language Configuration: For each file, users can specify the source and target languages for transcription and translation.
- Processing Options: Additional settings like partial file transcription, custom prompts, and auto-export can be configured.
- Batch Execution: With a single click on the "Start" button, the queued files begin processing sequentially.
- Progress Monitoring: Users can track the status of each file in real-time through the intuitive interface.
- Auto Export: When enabled, transcripts and summaries are automatically saved to your specified folder upon completion.
Use Cases
1. Adding Files to the Batch Process
You can add files to the batch process in several ways:
- Single File: Click the "Add" button and select "Add File(s)" to choose a single audio or video file from your local storage.
- Multiple Files: Use the same "Add File(s)" option, but select multiple files using Ctrl or Shift keys when browsing.
- Entire Folder: Select a folder to automatically add all audio and video files within that folder to the queue.
- YouTube Video: Click the "Add" button and select "Add YouTube Video". Paste the YouTube URL into the provided field. You can also add multiple videos at once by entering comma-separated YouTube URLs.
2. Configuring Individual Jobs
To configure each job in the batch process:
- Click the gear icon in the "Action" column for the file you want to configure.
- In the "Configuration" popup:
- Select source and target languages from the dropdown menus.
- Enable Auto Export Transcript to automatically save the transcript when processing completes.
- Enable Auto Export Summary to automatically generate and save a summary when processing completes.
- Choose whether to transcribe the entire file or a specific part using the time range fields.
- Optionally add a custom prompt to guide the transcription process.
- Click "Apply" to save the configuration for that specific job.
3. Configuring Global Batch Process Settings
To configure global settings for the batch process:
- Access the settings by clicking the menu icon and selecting "Settings", then navigate to the "Batch Process" tab.
Auto Export Transcript
- Enable the checkbox to automatically export transcripts for each file in batch processing mode.
- Choose from TEXT (.txt), Adobe PDF (.pdf), Microsoft DOCX (.docx), or Subtitle (.srt) formats.
- Enable the "Include timestamps in exported transcript" option to add timestamps to the exported transcript.
Auto Export Summary
- Enable the checkbox to automatically export summaries for each file in batch processing mode.
- Choose from TEXT (.txt), PDF (.pdf), or DOCX (.docx) formats.
Auto Export Path
- Specify the folder where transcripts and summaries will be automatically saved.
- Click "Change" to select a different destination folder.
Click "Save" to apply these global settings for all batch process jobs.
To access the batch process setting, you could:
- From left panel click Settings → Batch Process
- Click Settings from Batch Process main window's menu.
4. Managing Batch Process Jobs
To manage your batch process jobs effectively:
- Deleting a Job: Click the trash can icon in the "Action" column to remove a single job from the queue.
- Clearing All Jobs: Use the menu to select "Clear" and remove all jobs from the batch process list.
- Viewing Job Results: Once a job is complete, click the eye icon in the "Action" column to view the transcription results.
- Accessing Exported Files: To open the auto-export folder (configured in batch process settings), use the "Open Export Directory" option from the menu.
5. Auto-Save & Recovery
Your batch process job list is automatically saved to cache. If the program unexpectedly closes due to a crash, sudden power off, or any other reason, your job list will be automatically restored when you restart the program. You won't lose your queued files.
6. Auto Shutdown After Completion
For overnight or unattended batch processing, you can configure the software to automatically shut down your PC after all files have been processed. This is useful when processing large batches that may take several hours to complete. Enable this option from the Batch Process menu before starting your batch.
By following these use cases, you can efficiently manage and customize your batch processing tasks in 360Converter Offline Transcriber, ensuring optimal results for your transcription and translation needs.
Frequently Asked Questions
360Converter Offline Transcriber supports 50+ audio and video formats for batch processing, including:
Video: MP4, AVI, MOV, MKV, WEBM, FLV, WMV, MPG, 3GP, M4V, VOB, TS
Audio: MP3, WAV, M4A, AAC, FLAC, OGG, WMA, AIFF, APE, OPUS, AMR, AC3
If your format isn't explicitly listed, try adding it anyway—the software automatically handles format conversion behind the scenes.
Job-level configuration (gear icon on each job) lets you customize settings for individual files, such as language, time range, prompts, and whether to auto-export that specific file's transcript and summary.
Global batch settings (Settings → Batch Process) apply default export preferences to all jobs, including export format (TXT, PDF, DOCX, SRT), whether to include timestamps, and the destination folder for exported files.
Job-level settings override global settings when configured. This allows you to process files in different languages or with different export preferences in the same batch.
When Auto Export is enabled, the software automatically saves your transcripts and summaries to your specified folder as soon as each file finishes processing. You can enable this feature in two ways:
Per-job configuration: Click the gear icon on any job in the queue, then check "Auto Export Transcript" and/or "Auto Export Summary" in the Configuration dialog.
Global settings: Go to Settings → Batch Process tab to enable auto export for all batch jobs by default.
This eliminates the need to manually export each file after processing, making it ideal for large batch jobs.
Transcripts can be exported in four formats:
- TEXT (.txt) - Plain text format
- PDF (.pdf) - Adobe PDF document
- DOCX (.docx) - Microsoft Word document
- Subtitle (.srt) - SubRip subtitle format with timestamps
Summaries can be exported in three formats:
- TEXT (.txt) - Plain text format
- PDF (.pdf) - Adobe PDF document
- DOCX (.docx) - Microsoft Word document
Yes. Each job in the batch queue can have its own language configuration. Click the gear icon on each file to set the appropriate source and target language for that specific file. This allows you to process a mixed batch of files in English, Spanish, French, or any other supported language all at once.
In the job configuration dialog (click the gear icon), check the "Transcribe part of the file" option. Then specify the start time and end time in the format HH:MM:SS (e.g., 00:05:30 to 00:15:00). Only the specified portion will be transcribed, saving processing time for long recordings where you only need a specific segment.
Yes. Click the "Add" button and select "Add YouTube Video", then paste the YouTube URL into the provided field. You can also add multiple videos at once by entering comma-separated URLs. Note that adding YouTube videos requires an internet connection to fetch the video, but the actual transcription still happens locally on your computer for complete privacy.
Auto-exported transcripts and summaries are saved to the folder specified in Settings → Batch Process → Auto Export Path. Click the "Change" button to select a different destination folder. You can also access this folder quickly by selecting "Open Export Directory" from the Batch Process menu.
By default, auto export for transcripts and summaries is turned off. To enable it:
- Go to Settings → Batch Process tab
- Check "Export transcript for each file in batch processing mode" under Auto Export Transcript
- Check "Export summary for each file in batch processing mode" under Auto Export Summary
- Set your preferred export format and destination folder
- Click Save
Alternatively, you can enable auto export for individual jobs by clicking the gear icon on each job and checking the export options in the Configuration dialog.
There is no limitation—you can add as many files as you want. Multiple ways to add files:
- Select multiple files at once using Ctrl or Shift keys
- Select a folder to add all audio/video files from that entire folder
- Add multiple YouTube videos using comma-separated URLs
You can configure each item individually if files are in different languages, or if you want to apply different prompts or export settings to specific files.
Note: Free trial is limited to 5 files per batch.
No. Your batch process job list is automatically saved to cache. If the program unexpectedly closes due to a crash, sudden power off, or any other reason, your job list will be automatically restored when you restart the program. This ensures you won't lose your queued files or have to re-add them manually.
Yes. You can configure the software to automatically shut down your PC after all files in the batch have been processed. This is particularly useful for:
- Overnight processing of large batches
- Unattended transcription jobs that may take several hours
- Saving energy when you're away from your computer
Enable this option from the Batch Process menu before starting your batch.
In addition to the general speed settings (ASR Mode and Accuracy level), enable model caching for faster batch processing:
- Go to Settings → Advanced
- Enable "Cache ASR Model"
This keeps the ASR model loaded in memory, allowing it to be quickly reused for each file in the batch instead of reloading it every time. Also ensure GPU acceleration is enabled in Settings → General for significantly faster processing.